Settlements Coordinator

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1132
  • Salary: $40,000 - $50,000

FirstFour Staffing has partnered with a reputable logistics organization that is seeking to add a Settlements Coordinator to their team in Mobile. 

SUMMARY: The Settlements Coordinator will work closely with 28 field locations and corporate staff to timely and accurately execute weekly payments for our fleet of 1,100 Independent Contractor drivers

RESPONSIBILITIES:

  • Prepares and distributes accurate contractor payments in a timely manner 
  • Perform daily/weekly tasks to assist in the timely approval and processing of payments 
  • Establish and verifies accurate deductions and chargebacks including fuel, insurance, and IFTA taxes 
  • Collects bank and direct deposit information from contractors 
  • Process and monitor contractor incentive programs 
  • Respond to and create contractor garnishment records 
  • Perform financial reviews for monetary assistance programs 
  • Research and respond to discrepancies or inquiries regarding settlement issues or concerns 
  • Reconcile annual 1099 tax data 
  • High volume verbal and written communication with team members and contractors 
  • Provide administrative support to field offices and contractors 

REQUIREMENTS: 

  • High School diploma or GED required Bachelor’s Degree or equivalent experience preferred
  • Prefer 1-3 years working in a banking, payroll or related discipline
  • High attention to detail is required
  • Flexible and open to adjust to an evolving industry
  • Strong organizational skills
  • Ability to maintain confidentiality regarding financial matters
  • Ability to work independently and prioritize tasks
  • Excellent knowledge of Microsoft Office products with strong proficiency in Excel

BENEFITS:

  • Competitive compensation
  • Comprehensive Benefits package:
    • Medical, Prescription, Dental, Vision Life, AD&D, & Disability insurance
    • Employee Assistance Program
    • Financial planning
  • 401(k) plan with up to 6% company match
  • Paid Time Off
  • Flexible work arrangements
  • Internal Mobility & professional development opportunities
  • Tuition assistance
  • Bonus Eligibility

Staff Accountant

  • Location: Fairhope, Alabama
  • Type: Direct Hire
  • Job #1130
  • Salary: $45,000 - $50,000

FirstFour Staffing is partnered with a reputable organization that is seeking to add a Staff Accountant to their team in Fairhope, Alabama. 

***This is an onsite role that cannot be performed remotely. 
 

RESPONSIBILITIES:

  • Performs general accounting duties for the organization such as AR/AP, credit and bank reconciliations, data analysis and more.
  • Prepares monthly balance sheets, income statements, and profit and loss statements.
  • Maintains the general ledger.
  • Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
  • Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
  • Reconciles cash disbursement accounts, customer accounts, and other financial accounts; manages accounts receivable collections.
  • Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
  • Maintains knowledge of acceptable accounting practices and procedures.
  • Performs other related duties as assigned.

 

REQUIREMENTS

  • Bachelor’s degree in accounting, or equivalent experience preferred
  • At least 2-3 years of related experience required
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Knowledge of general financial accounting and cost accounting.
  • Understanding of and the ability to adhere to generally accepted accounting principles.
  • Proficient with Microsoft Office Suite or similar software, and accounting software.

Controller

  • Location: Creola, Alabama
  • Type: Direct Hire
  • Job #1129
  • Salary: $90,000 - $110,000

FirstFour Staffing has partnered with a reputable construction organization that is seeking to add a Controller to their team in Creola, Alabama. 

***This is an onsite role that cannot be performed remotely.

RESPONSIBILITIES: 

  • Management of Accounting, Cash Flow, and Budgets
  • Responsible for the development and enforcement of company policies and procedures related to the Accounting function of the company. 
  • Responsible for the development, accuracy, and security of all accounting reports.
  • Oversee the daily operations of the Accounting department including payroll, accounts receivable and payable, project cost accounting.
  • Preparation and completion of end of year financial, overhead cost, and workers compensation audits.
  • Coordinate audits and oversees the preparation, filing and reporting of all taxes/returns.
  • Provide recommendations for procedural improvements.

REQUIREMENTS: 

  • Bachelor’s Degree in Accounting.
  • Five years’ experience in a senior level-finance or accounting position.
  • Knowledge of finance, accounting, budgeting, and cost control principles including generally accepted accounting principals. 
  • Proven ability to communicate verbally and in writing to clients and employees.
  • Previous experience in engineering or construction industry preferred.

 

 

Sales Tax Analyst

  • Location: Creola, Alabama
  • Type: Direct Hire
  • Job #1127
  • Salary: $50,000 - $75,000

FirstFour Staffing has partnered with a reputable construction organization that is seeking to add a Sales Tax Analyst to their team in Creola, Alabama. 

*** This is an onsite role that cannot be performed remotely.

This position will report to the Assistant Controller and work closely with the Procurement & Accounts Payable Teams.

RESPONSIBILITIES: 

  • Work closely with the Procurement & Accounts Payable teams to ensure proper sales tax rates are set and charged to each of our projects
  • Regularly train and educate the Accounts Payable & Procurement Team on all aspects related to sales & use tax
  • Develop relationships with local and regional state sales tax authorities to get clarification as needed on various sales tax matters
  • Conduct monthly audits on samples of vendor spend to ensure they are properly charging the correct sales tax rates. If vendors are not properly charging sales tax, follow up will be required to discuss their process and educate them to get in line with our expectations on charging tax.
  • Ensure compliance with state and local sales tax regulations
  • Ad Hoc reporting & analysis as requested related to sales tax and other cost
  • Future opportunities can be available for the right candidate to transition into more of a senior cost analyst as sales tax processes are refined

REQUIREMENTS: 

  • Bookkeeping/CPA Firm experience on multiple clients dealing with and handling sales tax
  • Comfortable managing compliance across multi state and multi jurisdictions with various forms of purchases
  • 2-3 Years minimum experience in a position dealing with Sales & Tax accounting
  • A problem solving and investigative mindset
  • Desire to be a part of a growing organization with a team who strives to be innovative on all fronts and embrace challenges with cutting edge and collaborative solutions
  • Desire to never accept status quo and strive for excellence on all fronts
  • High level of expectation for themselves and always wants to be a part of the solution
  • Desire for continuous improvement and growth opportunities to learn and be regularly challenged
  • Strong understanding of state, local and jurisdictional sales & use taxes
  • Strong understanding of the process for filing for tax exempt and abatement status within various states and jurisdictions.
  • Strong communication skills and ability to research project specific sales tax matters as needed

 

 

Staff Accountant

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1126
  • Salary: $50,000 - $55,000

FirstFour Staffing has partnered with a reputable organization that is seeking to add a Staff Accountant to their team in Mobile, Alabama. 

***This is an onsite role that cannot be performed remotely. 

RESPONSIBILITIES: 

  • Participate in monthly close out of books. 
  • Prepare monthly financial statements. 
  • Accounts Payable functions, ensuring verification and/or accurate and timely processing of invoices and payments.
  • Assist with Accounts Receivable process and related tasks. 
  • Prepare and analyze monthly journal entries over assigned accounts and areas.
  • Prepare monthly account reconciliations in a timely manner.
  • Utilize advanced Excel functions, including Pivot tables, look up functions, etc. to efficiently analyze and manipulate data.
  • Create, organize, and maintain client information for management. 
  • Identify, maintain, and properly depreciate fixed assets of the company.
  • Assist controller with month-end and year-end reporting.
  • Assist external auditors for annual report.
  • Monitor and ensure adherence to internal controls designed to safeguard company assets.
  • Ensure compliance with US GAAP principles.

REQUIREMENTS:

  • Bachelor’s degree in Accounting, or related field is preferred but not required.
  • Knowledge of general financial accounting. 2-3 years of related experience.

Construction Helper / Assistant

  • Location: Fairhope, Alabama
  • Type: Direct Hire
  • Job #1122
  • Salary: $15.00

Construction Helper 

  • Assist in building boardwalk in Fairhope, AL.
  • Must have previous experience working on a construction project.
  • Ability to work with hand tools such as a drill, hammer, and screw gun.
  • Long term position.
  • Must be able to work Monday thru Friday – 40+ hours per week. 
  • Pay is $15.00 per hour get paid weekly on Friday.  

Controller

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1121
  • Salary: $110,000 - $120,000

FirstFour Staffing is assisting our client with their need for a Controller.

This position is responsible for management of the Accounting Department on operational issues for business cash flow, taxes, payroll, payables and receivables and audits. The Controller is responsible for all financial and fiscal management aspects of company operations and supervises the finance unit. Is a direct partner with senior leadership on all matters as they relate to budget management, cost benefit analysis, forecasting needs and acquisitions. 

Responsibilities include:

  • Development and enforcement of company policies and procedures related to Accounting functions
  • Maintains the financial model and budgets
  • Development and accuracy of accounting reports.
  • Oversight of the Accounting department
  • Manage the preparation of financial outlooks and financial forecasts
  • Preparation and completion of end of year financial, overhead cost, and workers compensation audits.
  • Oversees the preparation, filing, and reporting of all taxes
  • Responsible for management of cash flow
  • Management of Accounting department staff including hiring, training, supervising, evaluating, and development
  • Oversees the functions associated with the company 401k and ESOP plans including contribution allocation for fund deposits, loan payments, end of year audit, and census data
  • Coordinate audits and oversees the preparation, filing and reporting of all taxes/returns

Requirements include:

  • Bachelor’s Degree in Accounting
  • Five years’ experience in a senior level-finance or accounting position
  • Knowledge of finance, accounting, budgeting, and cost control principles including generally accepted accounting principals.  Knowledge of automated financial and accounting reporting systems.  Knowledge of federal and state financial regulations.  Ability to analyze financial data and prepare financial reports, statements and projections.  Working knowledge of short and long term budgeting and forecasting, rolling budgets, and product-line profitability analysis.
  • CPA preferred

Human Resources Generalist

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1120
  • Salary: $50,000 - $60,000

FirstFour Staffing has partnered with a reputable organization that is seeking to add a Human Resources Generalist to their team in Mobile, Alabama.

***This is an onsite role that cannot be performed remotely.

SUMMARY
The Human Resources Generalist will serve as the liaison with company staff in benefits administration, 401(k), and employee stock ownership administration. This individual will also perform other human resources duties such as recruiting, hiring, on-boarding, employee relations, and EEO compliance matters.

RESPONSIBILITIES:

  • Serves as the 401(k) & Employee Stock Ownership Plan administrator and secretary on the ESOP Committee and serves on Investment Committee.
  • Manages 401k deferral changes, loans, and distributions.
  • Takes the lead on ESOP audit and works with external partners on annual ESOP distribution and diversifications.
  • Maintains the 401(k) and ESOP Summary Plan Description (SPD) and updates as necessary.
  • Ensures Affirmative Action Plan is updated annually, and all appropriate actions are taken to reach the corporate Affirmative Action goals and compliance requirements.
  • Pursues opportunities to promote long-term recruiting success including but not limited to career fairs, college visits, and industry meetings.
  • Coordinates with department managers the creation and maintenance of job descriptions.
  • Assists in the manager training programs related to Affirmative Action compliance and supervisory skills.
  • Obtains position approvals, post and track all newly open positions.
  • Sources qualified candidates for all levels of positions, utilizing most effective methods available including social media.
  • Screens on-line applications and conducts initial interviews in cooperation with hiring managers.
  • Completes the hiring process by completing reference checks, offer letters, motor vehicle record checks, medical exams, drug tests, E-Verify and I-9 verification, and new hire paperwork for all employees.
  • Provide administrative support to the Human Resources Director and undertakes special projects as needed.
  • Periodically review THI employment policies and procedures and provide necessary changes to keep them current.
  • Serves as a backup to the HR Coordinator for employees regarding benefits, insurance claims, and wellness initiatives.
  • Acts as employee liaison regarding all benefits; answering questions and assists in changing and clarifying benefits.
  • Assist with the annual benefits renewal and open enrollment process.

REQUIREMENTS:

  • BS degree in HR or related field.
  • Minimum of six years' experience in a professional HR role, with previous experience in 401(k) plan administration.
  • Experience with Employee Stock Ownerships Plan (ESOP) is preferred.
  • Extensive knowledge in all relevant areas of employment law.
  • Excellent written and verbal communication skills are required.
  • PHR/SPHR certification preferred
  • Previous experience with HRIS and Applicant tracking systems.
  • Experience utilizing a wide range of internal and external recruiting strategies including social media.
  • Proficiency with Microsoft Office Word, Excel, Outlook and Power Point required.

B Class Pipe Welder

  • Type: Contract
  • Job #1119
  • Salary: $21.70 Per Hour

B Class Pipe Welder 

  • The individual must demonstrate ability to interpret job specifications and perform work on marine vessels.

ESSENTIAL QUALIFICATIONS, DUTIES AND RESPONSIBILITIES

  • Read and interpret basic drawings and weld symbols.
  • Pass TIG weld test procedures in 6G position.
  • Pass TIG weld test procedure for aluminum pipe.
  • All work is performed inside a shop / warehouse environment.  
  • 2 years' experience in similar role at comparative employer.
  • Pass the “B” Class pipe welder tests: with 6G certifications for copper nickel and stainless steel.
  • Must be able to pass a pre-employment drug test and background check.  
  • Pay is $21.70 per hour.  

Payroll Analyst

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1118
  • Salary: $45,000 - $50,000

FirstFour Staffing has partnered with an international logistics organization that is seeking to add a Payroll Analyst to their team in Mobile, Alabama.

***This is an onsite role that cannot be performed remotely.

SUMMARY:
The Payroll Analyst will lead all payroll related activities, ADP HRIS related processing and will be responsible for collecting and reporting human resources data.

RESPONSIBILITIES:

  • Lead all payroll activities including process biweekly payroll, collect and review timesheets, monitor PTO, and submit payroll batches.
  • Perform as the human resources liaison, respond to employees questions and inquires promptly.
  • Maintain settings and personnel files for taxes, earnings, deductions in payroll system.
  • Ensure payroll is accurate, timely and meets all regulations.
  • Input and process employee data into ADP, such as new hires, terminations, promotions, and other changes.
  • Calculate and pay Federal and State payroll taxes and prepare appropriate reports, including W-2’s.
  • Review expense postings and department coding for payroll items monthly; reconcile and adjust as needed.
  • Remit payroll related accounts payable (401k, insurances, and garnishments).
  • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Conduct audits of payroll, benefits, or other HR programs and recommend corrective actions.
  • Lead the Human Resources Information Systems (HRIS) using ADP reporting and activities.
  • Assist employees with registering for ADP.
  • Responsible for completing all I9’s for new hires and maintaining all records ensuring we remain in compliance at all times.
  • Initiates VOE requests and distributes checks to employees as required.
  • Prepare check requests for vendors.
  • File documents electronically and paper files as needed.
  • Assist with budget preparation and review HR budget in collaboration with HR Team.

REQUIREMENTS

  • Bachelor's Degree required in Human Resources, Business Administration, Accounting, or other comparable discipline.
  • Certification in SCRM-CP or SHRM-SCP is highly preferred.
  • Must be proficient and have experience using ADP
  • Able to learn and use KonectUs portable for HR reporting.
  • 5+ years of progressive Human Resources experience, or any combination of education and experience that provides the incumbent with the knowledge, skills, and ability to perform the job duties.
  • 2+ years of payroll and accounting experience required.

NEEDED SKILLS & ABILITIES:

  • Effective oral and written communication skills to communicate credibly and effectively with stakeholders at all levels throughout the organization.
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of material with attention to detail.
  • Maintaining confidentiality is required.
  • Proficient with analytical reasoning and critical thinking skills. The ability to review copious amounts of data, synthesize the data and communicate with stakeholders.
  • Strong computer ability to use the following programs: Excel, Word, PowerPoint, and Outlook.
  • Able to exercise effective judgment, sensitivity, and creativity to changing business needs and situations.
  • Strong organizational and project management skills; demonstrated success at project management and program implementation.
  • Other Ad-hoc projects, analysis, and HR initiatives as required.
  • Able to work independently on a broad variety of projects with minimal guidance.
  • Lead by fostering an environment of teamwork, comradery, and collaboration.
  • Ability to travel to multi-site offices up to 5%