Settlements Coordinator

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1132
  • Salary: $40,000 - $50,000

FirstFour Staffing has partnered with a reputable logistics organization that is seeking to add a Settlements Coordinator to their team in Mobile. 

SUMMARY: The Settlements Coordinator will work closely with 28 field locations and corporate staff to timely and accurately execute weekly payments for our fleet of 1,100 Independent Contractor drivers

RESPONSIBILITIES:

  • Prepares and distributes accurate contractor payments in a timely manner 
  • Perform daily/weekly tasks to assist in the timely approval and processing of payments 
  • Establish and verifies accurate deductions and chargebacks including fuel, insurance, and IFTA taxes 
  • Collects bank and direct deposit information from contractors 
  • Process and monitor contractor incentive programs 
  • Respond to and create contractor garnishment records 
  • Perform financial reviews for monetary assistance programs 
  • Research and respond to discrepancies or inquiries regarding settlement issues or concerns 
  • Reconcile annual 1099 tax data 
  • High volume verbal and written communication with team members and contractors 
  • Provide administrative support to field offices and contractors 

REQUIREMENTS: 

  • High School diploma or GED required Bachelor’s Degree or equivalent experience preferred
  • Prefer 1-3 years working in a banking, payroll or related discipline
  • High attention to detail is required
  • Flexible and open to adjust to an evolving industry
  • Strong organizational skills
  • Ability to maintain confidentiality regarding financial matters
  • Ability to work independently and prioritize tasks
  • Excellent knowledge of Microsoft Office products with strong proficiency in Excel

BENEFITS:

  • Competitive compensation
  • Comprehensive Benefits package:
    • Medical, Prescription, Dental, Vision Life, AD&D, & Disability insurance
    • Employee Assistance Program
    • Financial planning
  • 401(k) plan with up to 6% company match
  • Paid Time Off
  • Flexible work arrangements
  • Internal Mobility & professional development opportunities
  • Tuition assistance
  • Bonus Eligibility

Human Resources Generalist

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1120
  • Salary: $50,000 - $60,000

FirstFour Staffing has partnered with a reputable organization that is seeking to add a Human Resources Generalist to their team in Mobile, Alabama.

***This is an onsite role that cannot be performed remotely.

SUMMARY
The Human Resources Generalist will serve as the liaison with company staff in benefits administration, 401(k), and employee stock ownership administration. This individual will also perform other human resources duties such as recruiting, hiring, on-boarding, employee relations, and EEO compliance matters.

RESPONSIBILITIES:

  • Serves as the 401(k) & Employee Stock Ownership Plan administrator and secretary on the ESOP Committee and serves on Investment Committee.
  • Manages 401k deferral changes, loans, and distributions.
  • Takes the lead on ESOP audit and works with external partners on annual ESOP distribution and diversifications.
  • Maintains the 401(k) and ESOP Summary Plan Description (SPD) and updates as necessary.
  • Ensures Affirmative Action Plan is updated annually, and all appropriate actions are taken to reach the corporate Affirmative Action goals and compliance requirements.
  • Pursues opportunities to promote long-term recruiting success including but not limited to career fairs, college visits, and industry meetings.
  • Coordinates with department managers the creation and maintenance of job descriptions.
  • Assists in the manager training programs related to Affirmative Action compliance and supervisory skills.
  • Obtains position approvals, post and track all newly open positions.
  • Sources qualified candidates for all levels of positions, utilizing most effective methods available including social media.
  • Screens on-line applications and conducts initial interviews in cooperation with hiring managers.
  • Completes the hiring process by completing reference checks, offer letters, motor vehicle record checks, medical exams, drug tests, E-Verify and I-9 verification, and new hire paperwork for all employees.
  • Provide administrative support to the Human Resources Director and undertakes special projects as needed.
  • Periodically review THI employment policies and procedures and provide necessary changes to keep them current.
  • Serves as a backup to the HR Coordinator for employees regarding benefits, insurance claims, and wellness initiatives.
  • Acts as employee liaison regarding all benefits; answering questions and assists in changing and clarifying benefits.
  • Assist with the annual benefits renewal and open enrollment process.

REQUIREMENTS:

  • BS degree in HR or related field.
  • Minimum of six years' experience in a professional HR role, with previous experience in 401(k) plan administration.
  • Experience with Employee Stock Ownerships Plan (ESOP) is preferred.
  • Extensive knowledge in all relevant areas of employment law.
  • Excellent written and verbal communication skills are required.
  • PHR/SPHR certification preferred
  • Previous experience with HRIS and Applicant tracking systems.
  • Experience utilizing a wide range of internal and external recruiting strategies including social media.
  • Proficiency with Microsoft Office Word, Excel, Outlook and Power Point required.

Payroll Analyst

  • Location: Mobile, Alabama
  • Type: Direct Hire
  • Job #1118
  • Salary: $45,000 - $50,000

FirstFour Staffing has partnered with an international logistics organization that is seeking to add a Payroll Analyst to their team in Mobile, Alabama.

***This is an onsite role that cannot be performed remotely.

SUMMARY:
The Payroll Analyst will lead all payroll related activities, ADP HRIS related processing and will be responsible for collecting and reporting human resources data.

RESPONSIBILITIES:

  • Lead all payroll activities including process biweekly payroll, collect and review timesheets, monitor PTO, and submit payroll batches.
  • Perform as the human resources liaison, respond to employees questions and inquires promptly.
  • Maintain settings and personnel files for taxes, earnings, deductions in payroll system.
  • Ensure payroll is accurate, timely and meets all regulations.
  • Input and process employee data into ADP, such as new hires, terminations, promotions, and other changes.
  • Calculate and pay Federal and State payroll taxes and prepare appropriate reports, including W-2’s.
  • Review expense postings and department coding for payroll items monthly; reconcile and adjust as needed.
  • Remit payroll related accounts payable (401k, insurances, and garnishments).
  • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Conduct audits of payroll, benefits, or other HR programs and recommend corrective actions.
  • Lead the Human Resources Information Systems (HRIS) using ADP reporting and activities.
  • Assist employees with registering for ADP.
  • Responsible for completing all I9’s for new hires and maintaining all records ensuring we remain in compliance at all times.
  • Initiates VOE requests and distributes checks to employees as required.
  • Prepare check requests for vendors.
  • File documents electronically and paper files as needed.
  • Assist with budget preparation and review HR budget in collaboration with HR Team.

REQUIREMENTS

  • Bachelor's Degree required in Human Resources, Business Administration, Accounting, or other comparable discipline.
  • Certification in SCRM-CP or SHRM-SCP is highly preferred.
  • Must be proficient and have experience using ADP
  • Able to learn and use KonectUs portable for HR reporting.
  • 5+ years of progressive Human Resources experience, or any combination of education and experience that provides the incumbent with the knowledge, skills, and ability to perform the job duties.
  • 2+ years of payroll and accounting experience required.

NEEDED SKILLS & ABILITIES:

  • Effective oral and written communication skills to communicate credibly and effectively with stakeholders at all levels throughout the organization.
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of material with attention to detail.
  • Maintaining confidentiality is required.
  • Proficient with analytical reasoning and critical thinking skills. The ability to review copious amounts of data, synthesize the data and communicate with stakeholders.
  • Strong computer ability to use the following programs: Excel, Word, PowerPoint, and Outlook.
  • Able to exercise effective judgment, sensitivity, and creativity to changing business needs and situations.
  • Strong organizational and project management skills; demonstrated success at project management and program implementation.
  • Other Ad-hoc projects, analysis, and HR initiatives as required.
  • Able to work independently on a broad variety of projects with minimal guidance.
  • Lead by fostering an environment of teamwork, comradery, and collaboration.
  • Ability to travel to multi-site offices up to 5%

Recruiting Associate

  • Type: Contract To Hire
  • Job #1117
  • Salary: $18.00 Per Hour

To provide administrative support to the Recruitment Department of Major Shipyard Facility in Mobile, AL to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Polices and guidelines.

Duties will include some or all of the following:

  • Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal’s Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.
  • Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking system
  • Maintaining spreadsheet of completed Closed Requisition Files for tracking purposes
  • Assist with training interview tracking by maintaining filing system, and with hires tracking
  • Assist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.
  • Track and update job openings on career and alumni job boards.
  • Daily search for duplicate applications submitted in the applicant tracking system for merging.
  • Daily delivery and retrieval of inner office mail
  • Handle incoming calls and retrieve messages from the Recruitment phone line.
  • Assist Recruitment department with weekly internal job postings
  • Backup Recruiters and assist when and where required.
  • Add external recruiting agencies, requisition maintenance, preparation of job postings.
  • Assist Recruitment department by attending job fairs, assisting with New Hire/ Contractor orientations and other recruiting functions.
  •  Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.
  • Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directed.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

  • HS Diploma or equivalent and three years’ experience in a support role in a professional office environment OR bachelor’s degree in human resources.
  • Bi-Lingual proficiency with English and Spanish or Vietnamese
  • Excellent phone etiquette
  • Excellent verbal and written communication skills
  • Able to work with minimum supervision.
  • Intermediate skill level in MS Office (Word, Excel, Outlook, Access)
  • Ability to multi-task
  • Must maintain a high level of confidentiality.
  • Pay is $18 hour – Temp to perm Opportunity.  
  • Hours 7am to 4pm or 8am to 5pm – Monday thru Friday.