FirstFour Staffing has partnered with a private equity firm that manages a diverse portfolio of businesses across various industries, including warehousing, terminal operations, tugboats, push boats, barging, barge fleeting, floating terminals, logistics, forestry operations, vessel repair, and restaurants. They are seeking a Payroll Coordinator to join their dynamic team, with the opportunity to grow into a Payroll Manager role within 12-18 months. The ideal candidate will be comfortable working in a fast-paced, multi-state environment and have the ability to manage payroll for a workforce of over 1,200 employees.
Summary:
As a Payroll Coordinator, you will be responsible for processing and overseeing the payroll for multiple companies under our management. You will work closely with the HR and Finance teams to ensure timely and accurate payroll processing for employees across various locations. In this role, you will also have the opportunity to lead a small team as you progress toward a Payroll Manager position.
Responsibilities:
- Process bi-weekly payroll for over 1,200 employees across multiple states using Paylocity.
- Review, validate, and ensure accuracy of employee hours, deductions, and pay rates.
- Ensure compliance with all federal, state, and local payroll tax laws and regulations, including tax withholdings, garnishments, and reporting.
- Review and understand payroll tax reports generated by Paylocity and work with the finance team to resolve any discrepancies.
- Maintain and update employee records within Paylocity to reflect changes in compensation, deductions, and benefits.
- Handle payroll-related inquiries from employees, addressing issues promptly and professionally.
- Assist in the preparation of year-end payroll reports and filings, including W-2s and 1099s.
- Work with the HR team to manage employee benefits deductions and changes.
- Assist in preparing reports for management, including payroll budgets, cost analysis, and tax compliance.
- Ensure all payroll-related data is securely stored and handled with strict confidentiality.
- Provide training and support to junior payroll staff as you transition into a managerial role.
- Collaborate with cross-functional teams to improve payroll processes and implement best practices.
Qualifications:
- 2+ years of multistate payroll experience
- Strong knowledge of payroll taxes
- Experience with Paylocity software
- Proficient in high-volume payroll processing
- Desire to grow into management