Job Title: HR / Payroll Specialist
Location: Portsmouth, VA
Company: First Four Staffing (on behalf of a confidential client)
Position Type: Full-Time
Position Overview:
First Four Staffing is seeking a detail-oriented and dependable HR / Payroll Specialist for a confidential client in the industrial services sector. This role will be responsible for handling both human resources support functions and full-cycle payroll processing, including manual time entry and calculations. The ideal candidate is hands-on, organized, and comfortable managing payroll processes in a structured but not fully automated environment.
Key Responsibilities:
- Process weekly/bi-weekly payroll, including manual time entry, verification, and adjustments
- Calculate wages, overtime, deductions, and special pay accurately
- Maintain payroll records and ensure compliance with federal, state, and local regulations
- Reconcile payroll prior to submission and resolve discrepancies
- Manage employee onboarding and offboarding processes
- Maintain employee records and ensure HR documentation is accurate and up to date
- Assist with benefits administration, enrollments, and employee questions
- Track PTO, attendance, and timekeeping records (including manual tracking as needed)
- Respond to employee payroll and HR-related inquiries in a timely and professional manner
- Support compliance with company policies and labor laws
- Assist with audits, reporting, and other administrative HR functions
Qualifications:
- 3+ years of experience in payroll and/or HR support roles
- Hands-on experience with manual payroll processing and time tracking
- Strong understanding of payroll laws, taxes, and compliance requirements
- Experience with payroll systems (ADP, Paychex, or similar) plus manual processes
- Proficiency in Microsoft Excel and general computer skills
- High attention to detail and strong organizational skills
- Ability to handle sensitive and confidential information with discretion
- Strong communication and problem-solving skills
Preferred Qualifications:
- Experience in industrial, construction, or service-based environments
- Familiarity with multi-state payroll processing
- Associate’s or Bachelor’s degree in HR, Accounting, or related field
- HR or Payroll certification (PHR, SHRM-CP, CPP) is a plus